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REQUEST FOR PROPOSALS

EXTERNAL AUDIT SERVICES

December 2021

1 Letter of Invitation
IIA Kenya invites Proposals from selected firms for the Provision of Audit and Assurance Services. Following receipt of this Request for Proposal (RFP) please acknowledge receipt and provide us with details of contact person(s) for any communications on this RFP. Your duly completed Proposal in a sealed plain envelope bearing the reference number IIA/K - 12/2021 “Proposal for External Audit and Assurance Services” should be submitted as per the following contact details.

The Chief Executive Officer,
Institute of Internal Auditors, Kenya,
West Park Suites, 2nd Floor Suite 1,
Parklands, Ojijo Road.
P.O Box 8605-00100,
Nairobi, Kenya.

The Proposal should be submitted to IIA Kenya Offices on the above address so as to be received not later than 5pm on 10th December 2021. Proposals received later than this time and date shall automatically be disqualified. IIA Kenya is not bound to accept and can reject any Proposal either in whole or in part.

Yours Faithfully,
Joyce Omina
Chief Executive Officer

2 Background
The Institute of Internal Auditors (IIA) Global is an international professional association. It is the Internal Audit profession’s global voice, recognized authority, acknowledged leader, chief advocate and principal educator. IIA Kenya is an affiliate of IIA Global with a membership that currently stands at over 3,000 members.

3 Scope of Work
The applicant is expected to provide superior external audit and assurance services to IIA Kenya as is required for such an entity. These services will include but not limited to:-
• Auditing of IIA Kenya business to determine the true and fair status of the institute’s financial reports as well as the accounting books and records.
• Providing any advisory services during the engagement.

4 Information to Bidders
Bidders are invited to submit a comprehensive technical and financial proposal, demonstrating their competence in the provision of the External Audit and Assurance services. The proposal will be the basis for contract negotiations and the following terms shall apply:
(a) The original and all copies of the Proposal shall be placed in a sealed envelope clearly marked “PROPOSAL FOR EXTERNAL AUDIT AND ASSURANCE SERVICES,” The
envelope should also include the proposal reference number IIA/K - 12/2021.
(b) The completed Proposal must be delivered at the submission address on or before the submission date. Any proposal received after the closing time for submission of proposals shall be rejected without further communication to the sender.
(c) Clarifications may be requested up to two (2) days before the submission date.
(d) After the deadline for submission of proposals, the proposal shall be opened immediately by the Evaluation committee.
(e) The bidder shall initialize all pages of the proposal.

5 Proposal Evaluation
The evaluation committee will evaluate the proposals on the basis of their responsiveness to the scope of work and applying the evaluation criteria and points system specified in the following table. Each proposal will be awarded a technical score. A proposal shall be rejected at this stage if it does not respond to important aspects of the scope of work.

Criteria Weight
Company Profile: The organization profile indicating suitability and capabilities to carry out the engagement. 10%
Company Experience: Successfully concluding at least five external audit services for organizations in the member services sector in the last five years. 30%
Methodology: Appropriateness of the approach, methodology and work plan. 25%
Technical Expertise: Detailed profile(s) of the team to be involved. 10%
Timeliness: Proposal that clearly demonstrates appropriate completion timelines. 10%
Value and Cost: Appropriate cost of solution based on work to be performed. 15%
TOTAL SCORE 100%

The Proposals are expected to contain all costs associated with the proposed assignment including the professional fees, and any other disbursements.

Confidentiality
All plans, reports, documentation produced and data collected relating to this RFP will be the sole property of IIA Kenya. Any data and information collected will not be reproduced, disseminated or discussed with other parties, (apart from for the purpose of completing the deliverables required) without the express written approval of IIA Kenya CEO. All findings, conclusions and recommendations will be confidential and proprietary.

Bidders must submit 2 hard copies and a soft copy of their proposal to the address below by 5.00pm on Friday 10th December 2021.

Contact Information
Joyce Omina – This email address is being protected from spambots. You need JavaScript enabled to view it.
Chief Executive Officer

All hard copies relating to this RFP should be mailed directly to the address below.

The Chief Executive Officer,
Institute of Internal Auditors, Kenya,
West Park Suites, 2nd Floor Suite 1,
Parklands, Ojijo Road.
P.O Box 8605-00100,
Nairobi, Kenya.

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