Kenya Coach Industries Limited
Job Description
Job Title: Risk and Compliance Assistant
Department: Internal Audit
Location: Head Office, East Gate Road, off Mombasa Road, Nairobi
Position type: Full time
Reports to: Internal Auditor
Supervisory Responsibilities: Body Building stores
Internal Liaisons: Body Building, Internal Audit, Accounts
External Liaisons: None
Working Hours: Mon – Fri: 7.30am – 12.30pm 1:30pm – 4:30pm
Sat: 8:30am – 12:30pm
Job Purpose/ Summary
The Risk and Compliance Assistant is a crucial cog in compliance of ICPs in the Body building department. He/she handles the operational oversight of Body Building internal controls and procedures, ensuring that they are followed in order to minimize risk and promote compliance.
Main Goals:
- Receiving and verification of goods
- Stock take
- Job card verification
- Risk and compliance
- Chassis allocation
- Administrative support for the directors
Duties and Responsibilities:
- Body building Standard job cards budgets generation
- Setting Body Building department budget with respect to production schedule
- LPO verification per the approved budget
- Receiving and verifying goods
- Ensuring daily issue of materials is up to date
- Stock maintenance at the right levels to avoid stock outs
- Random Stock takes
- Opening of job cards
- Updating relevant sections of the production schedule
- Ensuring chassis allocation in the files
- System and physical verification of job cards before closure
- Review of rework job cards per month
- Receiving new chassis into the system
- MS project follow up
- Importing new chassis bills into Accounts system
- Verify jobs done by sub-contractors and authorize contracts
- Employee may be assigned any other tasks by management on a need to basis
Key Performance Indicators
The Key performance indicators for this position are:-
- Risk and compliance reports: 95% compliance
- Effective material management – Wastage recorded
- Pilferage and losses – number of incidences
- Effectiveness of stock count undertaken
- Timely chassis allocation
- Updated production schedules
Performance Appraisal will be conducted annually against the following indicators and staff member will be rated based on the four criteria:
- Exceeds performance expectation: Employees with this rating will be retained in the Organization
- Fully meets performance expectation: Employees with this rating will be retained in the Organization
- Partially meets performance expectation: Employees with this rating will be put on a performance improvement plan notice and issued with the relevant warning letters. Should their performance improve they will be retained in the Organization. In the event that the performance does not improve they will be separated/dismissed for non-performance.
- Does not meet performance expectation: Employees with this rating will be separated/ dismissed with immediate effect for non-performance.
Acknowledgement
I acknowledge that I have read, understood and accept this job description as a correct reflection of my duties and responsibilities with the company and commit to discharging my responsibilities to the highest level of performance and with utmost good faith to company.
Name___________________________________________________________________
Sign___________________________________________ Date_____________________
(Employee)
Name___________________________________________________________________
Sign___________________________________________ Date_____________________
(Internal Auditor)
Name __________________
Sign___________________________________________ Date_____________________
(HR & Administration Officer)
Applicants to send their applications to: This email address is being protected from spambots. You need JavaScript enabled to view it.